Freelance Compliance Requirements

EU & UK

Compliance Required (minimum for ltd companies and Freelancers)

Registered Freiberufler:

Proof of EITHER: 

  • Umsatzsteuernummer, OR Steuernummer
  • Bank Proof (IBAN)
  • Insurance (Betriebshaftpflichtversicherung / Personen- und Sachschäden and Berufshaftpflicht / Vermögensschadenhaftpflicht)
  • Right to Work

Limited Company (GmbH): 

  • Company incorporation certificate from Handelsregister (HRA / HRB-nummer)
  • Umsatzsteuernummer
  • Bank Proof (IBAN)
  • Insurance (Betriebshaftpflichtversicherung / Personen- und Sachschäden and Berufshaftpflicht / Vermögensschadenhaftpflicht)
  • Right to Work

 

  • Company Registration – KVK Number
  • VAT (from the Belastingdienst)
  • Bank Proof (IBAN)
  • Insurance (AV and AVB)
  • Right to Work
  • Company/Freelancer Registration Number and VAT (same BE number)
  • Bank Proof (IBAN)
  • Insurance (RC Exploitation and RC Pro / BAV and AVB)
  • Right to Work
  • Overseas freelancers also need a Limosa or Dimona

Management Company   

  • Proof of nationality(copy of passport and ID card)
  • Completed bank details and IBAN Number (for payment purposes)
  • VAT registration documents and VAT numbers on each invoice
  • Professional Indemnity Insurance Certificate

Sole Trader

  • Completed contracts
  • Proof of registration as an independent trader at the local authorities if available (requested in the contract)
  • VAT registration documents
  • Completed Bank Details
  • Steuernummer or Income Tax Number for invoices (this is usually supplied in a letter from the Tax Authorities)

Owner/Director of a GmbH

  • We will require a copy of the excerpt of the Austrian commercial register (Handelsregister) – requested within the contract
  •  Proof of nationality (copy of passport and ID card)
  • Completed contracts
  • Completed bank details and IBAN Number (for payment purposes)
  • VAT registration documents and VAT numbers on each invoice

Limited Company

  • Certificate of Incorporation
  • Proof of nationality(copy of passport and ID card)
  • Completed bank details and IBAN Number (for payment purposes)
  • Professional Indemnity Insurance Certificate
  • VAT registration documents and VAT numbers on each invoice

Completed contracts

  • Social Security Registration (RETA)
  • Autonomo Category Code (CNAE)***
  • VAT registration documents
  • Completed Bank Details
  • Proof of Tax ID Number or CID (this is usually supplied in a letter from the Tax Authorities – Agencia Tributaria)
  • Professional Indemnity and Civil Liability Insurance Certificates

Autónomo: A self-employed individual or freelancer who operates as a sole trader.

Sociedad Limitada (SL): A limited company with limited liability protection for its owners.

Limited Liability Company (S.r.l)

  • Proof of the company incorporation (Societa’ a Responsabilita) issued from Camera di Commercio
  • Codice Fiscale Card
  • Proof of nationality (copy of passport and ID card)
  • Completed bank details and IBAN Number (for payment purposes)
  • Professional Indemnity Insurance Certificate
  • VAT registration documents and VAT numbers on each invoice

Freelancer (Lavoro Independiente or Libero Professionista)

  • Codice Fiscale Card (green and white credit card sized with a 16 alphanumeric digit code)
  • Cerificato di Iscrizione (Certificate of Registration with the Register of Enterprises)
  • Proof of nationality (copy of passport and ID card)
  • Completed bank details and IBAN Number (for payment purposes)
  • Professional Indemnity Insurance Certificate
  • VAT registration documents and VAT numbers on each invoice

Management Company

  • Proof of nationality (copy of passport and ID card)
  • Completed bank details and IBAN Number (for payment purposes)
  • VAT registration documents and VAT numbers on each invoice
  • Professional Insurance certificates

Self-employed freelancer

  • Proof of nationality(copy of passport and ID card)
  • Completed bank details and IBAN Number (for payment purposes)
  • VAT registration documents and VAT numbers on each invoice
  • Professional Insurance certificates
  • E Tax Card

Employee of a Danish ApS

  • Proof of nationality(copy of passport and ID card)
  • Certificate of Incorporation
  • Completed bank details and IBAN Number (for payment purposes)
  • VAT registration documents and VAT numbers on each invoice
  • Professional Insurance certificates
  • E Tax Card

Management Company

  • Proof of nationality (copy of passport and ID card)
  • Completed bank details and IBAN Number (for payment purposes)
  • VAT registration documents and VAT numbers on each invoice
  • Professional Insurance certificates
  • Finnish Tax Identity Code for each worker

Self-employed freelancer / Toiminim

  • Proof of registration as an independent trader at the Trade registry (not absolutely necessary as a business should have a permanent base before being compelled to register)
  • Proof of Tax Identity Code with the Vero (Tax Authority)
  • VAT registration documents (this is also sufficient proof for registration with the Vero for income tax purposes)
  • Completed Bank Details
  • Professional Insurance certificates

Owner/Director of a Finnish Limited Company (OY)

  • Copy of the registration with the Finnish Trade Register
  • Proof of nationality (copy of passport and ID card)
  • Completed bank details and IBAN Number (for payment purposes)
  • VAT registration documents and VAT numbers on each invoice
  • Professional Insurance certificates
  • VAT registration documents and VAT numbers on each invoice

Management Company

  • Proof of nationality (copy of passport and ID card)
  • Completed bank details and IBAN Number (for payment purposes)
  • VAT registration documents and VAT numbers on each invoice
  • Professional Insurance certificates
  • Personal Identity Number – D Number

Self-employed freelancer / sole-trader

  • Proof of registration as an independent trader at the local authorities if available (requested in the contract)
  • VAT registration documents
  • Completed Bank Details
  • Personal Identity number (Fodelsnummer)
  • Tax deduction card (Skattekort)
  • Professional Insurance certificates

Owner/Director of a Norwegian Limited Company (AS)

  • Copy of the registration with the Norwegian CCR (Central Coordinating Register)
  • Proof of nationality (copy of passport and ID card)
  • Tax deduction card (Skattekort)
  • Completed bank details and IBAN Number (for payment purposes)
  • Professional Insurance certificates
  • VAT registration documents and VAT numbers on each invoice

Management Company

  • Proof of nationality (copy of passport and ID card)
  • Completed bank details and IBAN Number (for payment purposes)
  • VAT registration documents and VAT numbers on each invoice
  • Professional Insurance certificates
  • A-Tax Card for the contractor (proof of Swedish payroll)

Self-employed freelancer / sole-trader

  • Proof of registration as an independent trader at the local authorities if available (requested in the contract)
  • VAT registration documents
  • Completed Bank Details
  • F-Tax Card
  • Professional Insurance certificates

Owner/Director of a Swedish Limited Company (KB)

  • Copy of the registration with the Swedish CCR (Central Coordinating Register)
  • Proof of nationality (copy of passport and ID card)
  • F-Tax Card
  • Completed bank details and IBAN Number (for payment purposes)
  • Professional Insurance certificates
  • VAT registration documents and VAT numbers on each invoice
  • Company Registration (companies house)
  • Vat Certificate
  • Bank Proof showing company name, account number and sort code
  • Insurances (Employers Liability, Public Liability and Professional Indemnity)
  • Right to Work
  • National Insurance number
  • Certificate of Incorporation
  • Proof of nationality(copy of passport and ID card)
  • Completed bank details and IBAN Number (for payment purposes)
  • Professional Indemnity Insurance Certificate
  • VAT registration documents and VAT numbers on each invoice

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Locations

L&D Team

We are very lucky that g2 recruitment see Learning and Development as a vital part of a consultants journey which is why we have 4 people in the team who you will work very closely with from day 1 in your career. The team are on hand to guide you through your career at all levels and provide extra support working closely with the management team to give all consultants the best chance of success.  

Our Three Pillars of Training

Academy:
Week 1 is a series of remote sessions to learn all things systems, followed by a 1 week academy process which is a mixture of classroom and deskside this will be in one of our UK offices and usually consists of 3-8 other consultants all starting their journey together.

Experienced Modules:
These are a variety of sessions curated by us designed to support consultants as they are progressing through the career ladder, the aim is to ensure consultants at all levels have access to L&D.

Junior Management Programme:
Ran by our head of L&D this programme is designed to support junior managers as they start their management career. This involves things like personal branding, time management and ends in a business plan which is presented to members of the Exec board and senior management team.

Jaz123
Jaz D’Avola
Head of Learning & Development

Jaz joined g2 Recruitment in 2013.

She now leads our Learning and Development programme, transferring the knowledge and wisdom she learnt as a recruiter to the new generation of talent.

Imani
Imani WIlliams
Learning and Development Consultant

Imani joined g2 Recruitment in 2022.

His role involves developing individuals in all areas of the business, varying from inducting and onboarding consultants to working with them 1 to 1 to identify areas of development.  He aids with growth of L&D across the business, watching consultants experience and develop.

Meghan1
Meghan Mcloughlin
Learning and Development Consultant

Meghan joined g2 in 2023 as an L&D consultant, Working in recruitment for 6 years, her role is to  help consultants at all levels to upskill and focus on development points. This could be anything from sales calls or candidate calls to organisation improvements.

Kane Gray
Systems & Academy Trainer

Kane joined g2 in April 2023 as an Academy & Systems Trainer.

His role involves teaching the consultants that are new to the company the foundations of recruitment and our systems before then helping them to upskill in areas specific to each consultant. Working closely with different consultants and watching them implement the feedback, apply it, and then benefit off the back of it.

Candidates

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Clients

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